Change/Update Registered Office
The purpose of changing the registered office address of a company is a process regulated by the Companies Act, 2013. Under Section 12 of the Act, a company can change its registered office address by adhering to the stipulated process and gaining the required approvals. The change in registered office address depends on whether the alteration is within the local limits, in between two cities under the same ROC jurisdiction, from one ROC jurisdiction to another or between states.
Compliance is necessary with the procedural requirement in Chapter VI of the Companies (Incorporation) Rules, 2014, which specifies the exact procedural steps and documentation needed for each situation. Failure to comply with the regulations will result in fines and legal actions against the company and its directors.
We recognize the formalities of changing the registered office address at CompRegi. Our team of experts is well informed about the legal requirements and can help you throughout the process, ensuring compliance and smooth execution of the change.
Documents required for Change/Update of Registered Office
Special resolution
Companyâs special resolution approving the desired change(if change of workplace is in a different state).
Registered Office Proof
-No Objection Certificate(NOC) from the owner.
-Utility bill(not older than 2 months).Â
-Notarized rent agreement,in case of rented property, or, registry proof, in case of owned property
Change/Update Registered Office Cost
We at Compregi believe in complete transparency in the complete registration process of your company. Below mentioned cost structure includes all the necessary government fees required at multiple stages of registration.
AUDITOR APPOINTMENT
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1499/-
- Free Consultancy
- Free Search Check
- Preview before Filing
REGISTER OFFICE CHANGE/UPDATE
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1499/-
- Free Consultancy
- Free Search Check
- Preview before Filing
- 100% Peace of Mind
MOA AMENDMENT
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1499/-
- Free Consultancy
- Free Search Check
- Preview before Filing
At CompRegi, we realize the reasons for different firms’ changing registered office addresses are unique. The team of professionals can offer individually tailored assistance and advice to help you regardless of your specific situation, and you can feel comfortable in the process
What are the Reasons for the Change/Update Register Office?
The company may make different decisions on changing or updating its registered office address that may be for the following reasons. Among the many reasons for change in registered office address in business, costs considerations, legal purposes, and strategies. Let’s delve a little deeper into every one of the reasons mentioned above.
Business Changes
With the evolution of business and time, the company may experience different challenges. This could, for example, be through selection of new markets, relocation to a bigger and more suitable premises or consolidating 2-3 offices to a single location. When a company goes through a process of restructuring or relocating its operations, an update of the registered office address is often required to reflect the current base of operations.
Cost Considerations
The money spent on maintaining the office space is often a deal breaker for a company considering relocating. If the existing location is too expensive or if the current location is no longer cost-effective, a business might gravitate to a more affordable premises. This might mean uprooting from the current location and shifting to a different city within the same or totally different state.
Legal Requirements
It can be in certain cases that a firm has to have its registered office moved by law. For instance, the company may need to move to a new spot that is suitable with zoning regulations of the area or a new lease with the property owner would exhaust.
Strategic Reasons
For companies, moving the registered office address can be a tactical call. Examples of such decisions include moving to a bigger or better location that will help to solidify the company's brand image and reputation. Moreover, moving along where the road network, transportation links, or closeness to the strategic customers or partners is better, will improve the operational efficiency and competitiveness.
Different Scenario of Change/Update Register Office
There are 4 situations in which country company can alter or revise its registered office address in India. These scenarios are based on the geographical area in which the change is bound to occur, along with the jurisdictional requirements.
Change Within Local Limits of City.
If new registered office is in the same city as before and under the control of the same ROC, the procedure is not as complicated. The company needs to pass an applicable board resolution and file Form INC-22 with ROC within 30 days of the change.
One City to Another Within Same ROC.
If the newly registered office address is in a different city but covered by the same ROC, the company should pass a resolution at the board meeting and file Form INC-22 with the ROC within 30 days of the change. The company is also required to publish the change in the newspaper and file a copy of such advertisement with the ROC.
From Jurisdiction of One ROC to Another.
If the company’s registered office address is, for some reason, in another ROC, there are more difficulties. The firm has to pass a particular resolution, and RD’s permission is also needed. Besides, the company must complete both Form INC-23 with the new ROC and Form INC-28 with the old ROC while submitting the required papers and fees.
From One State to Another State.
Whenever there is change in address of registered office from one state to another, it applies the same procedure that applies to moving from one ROC jurisdiction to another. Furthermore, the enterprise is expected to get a new Certificate of Incorporation from the ROC, where the new registered office would be indicated
Our team of expert counselors at CompRegi can readily guide you through the various registration office scenarios and help you with the process. We can help you fill up and file the forms, get approvals, and comply with all legal regulations, which will be without your trouble.
Documents Required for Change/Update Register Office
Here are the documents you need if you want to know how to change the registered office address of a company:
- New address proof for change in register office or change of address of LLP proof of registered office
- The title document, If it is the company’s own property or.
- Rent Agreement and Rent Receipt of the new abode or
- Utility Bill of premises & NOC from the landlord of the new address
- Filing copy of the Board Resolutions with the ROC.
- Certification by professionals (CA/CS/CMA)
- Submission of Form INC-22 to the MCA through the Govt of India Channels.
FAQs
What is the duration of changing the registered office address of a company?
The time it takes to change a company's registered office address depends on the scenario and the complexity of the process. If all the required documents are in place, the process can generally last between 15 and 30 days.
Can I change the registered office address to a private limited company?
Certainly, a private limited company can alter its registered office address by complying with the procedures specified under the Companies Act, 2013.
Is it obligatory to inform ROC about the change in the registered office address?
Indeed, it is a requirement to notify the ROC concerning any change in the registered office address of a company by submitting the necessary forms and documents within the stipulated timeframes.
Is it possible to change the registered office address of a company to a virtual office?
No, a company cannot use the virtual office as the registered office address. The registered office is a physical address where the companyâs records and documents are located, and where official communications can be received.